Frequently Asked Questions

The Government Records Access and Management Act (GRAMA) was established by the State of Utah to set statutory standards in the maintenance and handling of governmental records. 

Requests can be submitted a number of ways:

• Download a GRAMA Request form (PDF); complete it and submit to the Recorder's Office for processing:
  220 E Morris Avenue Suite 200
  South Salt Lake, UT 84115
• Submit a request online using the City of South Salt Lake Digital GRAMA Request Form.
• Submit a request online through the State of Utah Open Records Portal.

Special Event Permit

If you are planning an event in South Salt Lake, you need to complete and submit an application for a Special Event Request to the City Recorder at least ten days before any advertising of their event commences. Download a Special Event Request Form.

Please make sure to complete the site map and event description attached to the application. For non-applicable questions, fill in with N/A. The application will be processed and the applicant will be notified within seven calendar days whether the application is granted or denied, and reason for deny.

Things to Consider Before Applying

• A road closure and traffic plan may be required if the event impedes traffic on the street, sidewalk, or parking lot. The City Recorder will work with the appropriate City Departments to determine if the event will require a road closure and traffic plan and notify the applicant.
• The SSL Fire Marshal will need to inspect certain things before the event, including propone/gas or liquids used, fireworks or open flames, and temporary structures.
• If the event lasts more than two hours AND will be attended by more than 500 people, you must obtain a Temporary Mass Gathering Permit by the Salt Lake County Health Department. For verification and more information, contact them at 385-468-3817 or tempevents@slco.org.
• If food is being offered at the event, you may need to obtain a Temporary Food Service Permit by the Salt Lake County Health Department. For verification and more information, contact them at 385-468-3817 or tempevents@slco.org.
• If you have porta potties, they require contamination prevention such as pan underneath them to prevent spillage into storm water drains.
• If you are serving or selling alcohol, you must obtain a state permit from the Utah Department of Alcoholic Beverages Services (contact them at 801-997-6800), in addition to a City permit you must obtain through the South Salt Lake Business Licensing Department.

No, those records are handled by their own departments. For more information, contact the Fire Department and/or South Salt Lake Police Department.